Picture this: you’re in a fast-paced virtual meeting, juggling active participation, brainstorming ideas, and trying to jot down key points. Your focus is split, and you’re worried about missing a critical action item or client insight. Enter Fireflies AI, an AI-powered notetaker that’s like having a super-smart assistant in every meeting. Launched in 2016 by founders Krish Ramineni and Sam Udotong, Fireflies.ai has grown into a game-changer for over 10 million users, generating actionable insights from meetings with unparalleled ease. In this in-depth guide, we’ll explore how Fireflies AI is revolutionizing meeting productivity, dive into its features, pricing, and alternatives, and share why it’s a must-have for teams in 2025.

Contents

1 Fireflies AI Feature Overview

What is Fireflies AI?

Fireflies AI, developed by Fireflies.ai Corp, is an AI meeting assistant designed to automate the tedious tasks of note-taking, transcription, and meeting analysis. Whether you’re using Zoom, Microsoft Teams, Google Meet, or Webex, Fireflies AI note taker joins your meetings as a virtual participant (named Fred!) to record, transcribe, and summarize conversations with up to 95% transcription accuracy. It’s not just about capturing words—it’s about unlocking actionable insights, from action items to sentiment analysis, making meetings more productive and collaborative.

Founded in San Francisco, Fireflies.ai has raised $24 million in funding, including a $14 million Series A round led by Khosla Ventures in 2021. With $10.9 million in revenue reported in 2024, the platform serves over 35,000 organizations, from startups to Fortune 500 companies, proving its scalability and reliability. Whether you’re a freelancer, project manager, or enterprise leader, Fireflies AI ensures you stay focused on the conversation, not the notepad.

Why Fireflies AI Stands Out

What makes Fireflies AI a leader in the crowded AI notetaker market? Here’s why it’s a favorite among professionals:

Versatile Platform Support: Seamlessly integrates with Zoom, Microsoft Teams, Google Meet, Webex, and more.
Generative AI Power: Uses firefly AI generative fill to create concise summaries and extract key insights like action items and deadlines.
Collaboration Tools: Share transcripts, add time-stamped comments, and organize meetings into channels for team access.
Multilingual Transcription: Supports 69 languages, ideal for global teams.
Robust Security: Employs 256-bit AES and SSL/TLS encryption to protect meeting data.

Pro Tip: Invite Fireflies AI note taker to your meetings by adding fred@fireflies.ai to your calendar invite or enabling auto-join for seamless transcription.

Key Features of Fireflies AI

Fireflies AI is packed with features that transform meetings into actionable, organized data. Let’s explore the standout tools that make it a must-have for teams.

Real-Time Transcription and Speaker Identification

The Fireflies AI note taker records and transcribes meetings in real-time with 90-95% accuracy, identifying speakers and assigning them unique IDs. Whether it’s a client call or a team sync, you can skim transcripts while listening to audio, making it easy to review an hour-long meeting in under 5 minutes.

Generative AI Summaries with Firefly AI Generative Fill

The firefly AI generative fill feature, powered by ChatGPT-like technology, generates Super Summaries that include keywords, meeting overviews, timelines, bullet-point notes, and action items. For example, after a sales meeting, Fireflies can extract budget details, timelines, and customer objections, saving you hours of manual review.

Smart Search and Ask Fred

With Smart Search, you can pinpoint specific moments in a meeting—like action items, dates, or questions—using keywords. The Ask Fred feature lets you query meeting content, such as “What were the key objections raised?” and get precise answers with timestamps.

Collaboration and Sharing

Fireflies AI note taker teams features allow you to organize meetings into channels, add time-stamped comments, and share transcripts with teammates. This is perfect for remote teams or project managers who need to keep everyone aligned.

Integrations with Productivity Tools

Fireflies.ai integrates with over 40 apps, including Salesforce, HubSpot, Slack, and Zapier, automatically logging notes, tasks, and call logs into your CRM or collaboration tools. For example, after a client call, Fireflies can auto-fill your CRM with key details, streamlining follow-ups.

Multilingual Support

Supporting 69 languages, Fireflies AI is ideal for global teams, automatically switching languages as needed. Whether your team speaks English, Spanish, or Mandarin, Fireflies ensures accurate transcription and accessibility.

Fireflies AI Feature Overview

Core Features

Real-Time Transcription: Transcribes meetings with 90-95% accuracy, identifying speakers.
Firefly AI Generative Fill: Creates Super Summaries with keywords, overviews, and action items.
Smart Search & Ask Fred: Pinpoint specific moments or query meeting content instantly.
Collaboration Tools: Share transcripts, add comments, and organize meetings into channels.
Integrations: Syncs with Salesforce, HubSpot, Slack, Zapier, and 40+ apps.
Multilingual Support: Transcribes in 69 languages for global accessibility.
Security: Uses 256-bit AES and SSL/TLS encryption for data protection.

Benefits

Saves hours on manual note-taking and follow-ups.
Enhances team collaboration with shareable transcripts.
Provides actionable insights for sales, recruiting, and customer support.
Supports global teams with multilingual transcription.
Ensures data security with enterprise-grade encryption.

Fireflies AI Pricing and Subscription Plans

Fireflies.ai pricing is designed to suit various needs, from solo professionals to large enterprises. Here’s a breakdown of the plans as of 2025:

Plan	Price	Features
Free Plan	$0/month	Unlimited transcripts, 800 mins storage, basic integrations, 3-min min meetings
Pro Plan	$10/user/month	Unlimited searchable transcripts, CRM integrations, priority support
Business Plan	$19/user/month	Team analytics, custom branding, dedicated account management
Enterprise Plan	Custom pricing	Advanced admin controls, custom integrations, bulk data deletion

Fireflies AI Discounts

While no widely publicized Fireflies AI coupon codes exist, portfolio companies of accelerators like Aurelia Ventures can access a 10% discount on new accounts. Check fireflies.ai for seasonal promotions or contact their support for enterprise discounts.

Note: The Free Plan is ideal for testing, but the Pro Plan ($10/month) unlocks unlimited transcripts and advanced features, making it a cost-effective choice for regular users.

How to Use Fireflies AI: A Step-by-Step Guide

Getting started with Fireflies AI is as easy as inviting a colleague to a meeting. Here’s how to leverage the Fireflies AI note taker:

Sign Up: Create an account at app.fireflies.ai/login using your email.
Connect Calendar: Link your Google or Outlook calendar to enable auto-join for meetings.
Invite Fred: Add fred@fireflies.ai to your meeting invite or use the dashboard to join live meetings.
Record and Transcribe: Fireflies automatically records and transcribes your meeting, delivering transcripts within minutes.
Review and Share: Use Smart Search to find key moments, add comments, and share transcripts via Slack or CRM.
Analyze Insights: Query meetings with Ask Fred or review Super Summaries for action items and insights.

Pro Tip: Enable auto-join in your calendar settings to ensure Fireflies AI captures every meeting without manual invites.

Fireflies AI vs. Competitors: A Comparison

How does Fireflies AI stack up against other AI notetakers? Here’s a comparison with popular alternatives:

Feature	Fireflies AI	Otter.ai	Notta	Rev.ai
Primary Focus	Meeting transcription & insights	Transcription & collaboration	Multilingual transcription	General transcription & subtitling
Transcription Accuracy	90-95%	90%	90%	95%+
Platform Support	Zoom, Teams, Meet, Webex, 40+ apps	Zoom, Teams, Meet	Zoom, Teams, Meet	Broad audio/video support
Multilingual Support	69 languages	1 (English)	58 languages	120+ languages
Integrations	Salesforce, HubSpot, Slack, Zapier	Limited	Limited	Limited
Pricing	$10-$19/month	$8.33-$20/month	$8-$18/month	$0.02-$1.50/min

Fireflies AI Free Alternatives

If Fireflies.ai pricing feels steep, consider these alternatives:

Otter.ai: Offers a free plan with 300 monthly transcription minutes, great for small teams but limited to English.
Notta: Supports 58 languages and real-time translation, ideal for global teams, but lacks deep CRM integrations.
MeetRecord: Focuses on sales teams with deal progression tracking, but less versatile for general use.
Google Meet’s Built-in Transcription: Free for Google Workspace users, but lacks advanced analytics and integrations.

Fireflies AI shines for its robust integrations and firefly AI generative fill summaries, making it ideal for teams needing actionable insights over basic transcription.

The Story Behind Fireflies AI

Fireflies AI was founded in 2016 by Krish Ramineni and Sam Udotong, two innovators passionate about natural language processing (NLP) and automation. Ramineni, the Fireflies AI founder and CEO, drew from his experience at Microsoft and tinkering with Slack bots to create a tool that captures the “gold buried in customer conversations”. Based in San Francisco, Fireflies.ai Corp has grown to 96 employees and serves 35,000 organizations, with $24 million in funding from investors like Canaan Partners and Khosla Ventures.

The company’s $10.9 million revenue in 2024 reflects its rapid adoption, driven by a bottoms-up sales model that offers a generous free plan to attract users before upselling premium features. Its focus on automation and insights has made it a favorite among CIOs at Fortune 500 companies.

Fireflies AI for Teams: Collaboration Made Easy

The Fireflies AI note taker teams feature is a game-changer for collaboration. Teams can:

Organize Meetings: Create channels for different projects or departments.
Share Insights: Send transcripts and summaries to Slack or email for absent team members.
Track Performance: Use analytics to monitor talk-to-listen ratios, sentiment, and engagement, ideal for sales and coaching.

For example, a project manager can review a meeting’s action items and assign tasks directly in Asana, while a sales team can analyze client objections to refine their pitch.

Security and Data Privacy

Fireflies AI prioritizes data security with 256-bit AES and SSL/TLS encryption. Users can delete individual meetings instantly or their entire account within 30 days, ensuring control over data retention. The platform complies with industry standards, making it trusted by Fortune 500 CIOs.

Pros and Cons of Fireflies AI

Pros

High Accuracy: 90-95% transcription accuracy with speaker identification.
Robust Integrations: Syncs with Salesforce, HubSpot, Slack, and 40+ apps.
Multilingual Support: Transcribes in 69 languages for global accessibility.
Actionable Insights: Firefly AI generative fill delivers summaries and action items.
Team Collaboration: Shareable transcripts and channels enhance teamwork.

Cons

Cluttered Interface: Some users find the UI overwhelming before mastering it.
Free Plan Limits: Limited storage (800 minutes) and no advanced analytics.
Occasional Errors: May require proofreading for punctuation or complex jargon.
No Custom Name for Free Plan: “Fireflies.ai Notetaker” appears in meetings unless upgraded.

Real User Experiences

Users love Fireflies AI for its time-saving features. A content writer shared, “Fireflies transcribes my NGO meetings with 95% accuracy, letting me focus on brainstorming instead of note-taking”. A freelancer noted, “The summaries are a lifesaver for client calls—I can revisit key points months later without replaying the entire recording”. However, some users mention minor transcription errors, requiring light editing for professional use.

Rank for Success: To maximize Fireflies AI, use clear audio, enable auto-join for calendar events, and leverage Ask Fred to query past meetings. Experiment with integrations like Slack or Salesforce to automate post-meeting workflows.

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FAQ

Is Fireflies AI suitable for non-business use?

Yes, Fireflies AI is great for educators, podcasters, and freelancers, offering transcription and summaries for lectures, interviews, or client calls.

How accurate is Fireflies AI’s transcription?

It achieves 90-95% accuracy, though complex jargon may require proofreading.

Can Fireflies AI join meetings automatically?

Yes, connect your calendar to enable auto-join, or invite fred@fireflies.ai manually.

Are there Fireflies AI discounts available?

Portfolio companies of Aurelia Ventures get a 10% discount; check fireflies.ai for promotions.

How does Fireflies AI compare to Otter.ai?

Fireflies AI offers broader integrations, multilingual support, and advanced analytics, while Otter focuses on basic transcription and English-only support.

Conclusion

Fireflies AI is more than an AI notetaker—it’s a productivity powerhouse that transforms meetings into actionable, shareable insights. With firefly AI generative fill, 95% transcription accuracy, and integrations with tools like Salesforce and Slack, it’s a must-have for teams and professionals in 2025. While the interface may feel cluttered initially, and the free plan has limits, the Pro and Business plans offer unmatched value at $10-$19/month. Whether you’re a sales leader tracking client objections, a project manager assigning tasks, or a freelancer capturing ideas, Fireflies AI ensures you never miss a beat.

Ready to revolutionize your meetings? Sign up for a free Fireflies AI account at fireflies.ai and let Fred take your notes to the next level. With over 10 million users and counting, Fireflies.ai is redefining how we collaborate—one meeting at a time.